WATERINGBURY PARISH COUNCIL
Minutes of Finance & General Purposes Committee Meeting Tuesday
16th October 2018 7.30pm
Present:
Cllr M Wells (Chairman)
Cllr L Simons (Vice Chairman)
Cllr D Marks
Cllr F Fielding
Cllr D Stones
In attendance:
Mrs S J Cockburn – Clerk to the Council
1 member of the public
- Apologies for absence – Cllr R Tripp & Cllr M Daly
- Declarations of Interest/Dispensations – none
- Draft Budget 2018/2019
Administration – Interest Payments:
Village Hall – £110,708.16 (Loan £200,000 July 2005 30yrs 4.50% fixed EIP)
Drayhorse Meadow – £129,655.35 (Loan £165,000 November 2012 30yrs 3.48% fixed EIP)
Drayhorse Repairs/tack/fencing – £2818 (Loan £10,000 November 2013 7yrs 2.18% fixed EIP)
Salaries – Over the past three years any increase in salaries was taken from surplus. After discussion it was agreed this would stop from 2019 and the draft budget would reflect the salary including an increase of 3.5% from 1st April 2019
Insurance – increase from 2018 calculated at 3%
Donations: budget – £2000
Wateringbury WI – £300
Scouts & Guides – £500
Crossroads Care – £300
Watch Club – £300
Heat of Kent Hospice – £100
Royal British Legion – £200
Citizens Advice Bureau Tonbridge – £100
Kent Community rail Partnership – £100
Total £1900 £100 available to allocate
General Purposes – Three tenders had been received for ground maintenance 3yr contract from 2019 -2022
Kent Valley – total £23,75.00
Twig Group – total £22,317.25
Nepicar – £10,585.00
Two emails had been received on behalf of the Football Club and Wateringbury Sports & Creational Association, and Wateringbury Cricket Club setting out their views on the condition and work carried out by the present contractor Nepicar.
After discussion members agreed to accept the tender from Nepicar.
Cemetery – Car park lease with Mark English June 2002 20yrs £200 per year with the option to purchase the freehold any time after the end of the 18th year of the contractual term
Tree Contractor – Paul Taylor of Tree Care 3yr contract to 2021 had confirmed costs for 2019 Pollarding Lime Trees, cutback privet and hedge around car park £1600
Churchyard grass included in Nepica tender.
Street Lighting – General increase in energy prices
Changes to draft budget can be made until the January 2019 Parish Council meeting when the final budget will be presented to Council for approval
Approval of the Draft budget with amendments was proposed by the Chairman and this was agreed
- Playing Fields Tree work – a quote had been received from James Woolley to lift the canopies of all the trees along the fence line and along the back of the houses a £550 plus VAT per day – 2 days work. Work to be carried out next Spring. It was agreed £1100 should be added to the General Purposes Budget under WSRA field maintenance
- Defibrillator Battery
The unit had been heard ‘beeping’ and showing a red light. It was felt that a new battery should be replaced quickly, and the Chairman had agreed to the Clerk purchasing a Cardiac Science Powerheart AED G3 battery at a cost of £249.00 plus VAT The battery was replaced at the meeting
- CCTV Village Hall & Pavilion
The quote for work by Chroma Vision had not been received
- Any other business of finance
Play equipment slide repairs – awaiting quote from Safeplay
Annual Return – signed off by Auditor – nothing raised
Surplus Statement – nothing raised
Asset Register – nothing raised.
There being no further business the Chairman closed the meeting at 8.25pm