Draft Minutes of Parish Council Meeting 6th April 2021

Minutes to be approved for accuracy

WATERINGBURY PARISH COUNCIL

Minutes of Parish Council Meeting
Tuesday 6th April 2021 7.30pm

Held via Zoom

DRAFT

Present
Cllr M Wells (Chairman)
Cllr Fielding (Vice Chairman)
Cllr D Marks
Cllr L Simons
Cllr P Gregson

In attendance

Mrs S Cockburn – Clerk to the Council

Cllr S Hudson – Tonbridge & Malling Borough Councillor

Mrs C Byron & Mrs E Bird – Rostrum Correspondents

5 Members of the Public 

The Chairman opened the meeting by stating the meeting would be recorded to assist the Clerk in taking the Minutes.

19/219       APOLOGIES FOR ABSENCE

                   Cllr M Balfour and Cllr Tripp who was unwel

19/220       DECLARATIONS OF INTEREST/DISPENSATIONS

                   None

19/221       ANNOUNCEMENTS

The Chairman stated the Highways & Transportation Committee Meeting wouldd be on Tuesday 20th April at 7.30pm.

Maidstone Borough Council – regarding the Syngenta site and possible alterations to Wateringbury crossroads.  The Chairman thanked everyone who wrote in objecting and to Cllr Hudson who had raised the issue with KCC and MBC to get this stopped. Cllr Hudson has asked MBC when this would come before Area 3 Planning Committee.

The Chairman thanked everyone in the village for their efforts.

19/222       REPORT FROM COUNTY COUNCILLOR

Cllr Balfour was not present.

19/223       REPORT FROM BOROUGH COUNCILLOR

                   Cllr Hudson said a huge thanks to everyone who responded to the flyer and wrote in showing how much opposition there is to the crossroads ‘improvements’

                   There is another application for 330 homes on land south of Barming station off Hermitage Lane.  Cllr Hudson had written to Matthew Broome at MBC for clarification but no reply to date.

Cllr Hudson had spoken to Nicola Floodgate, who is responsible for planning and development, who had assured Cllr Hudson none of her  officers were working on such a scheme, and felt there was a breakdown in communications between two departments.

Cllr Hudson had spoken to an officer regarding Section 106 requests for planning applications, but the officer only reiterated procedures and how it has to come before the Joint Transportation Board for either agreement or voted off. Cllr Hudson was not entirely satisfied.  Cllr Hudson waits to hear what the Parish Council wants to do next and to make sure the residents voices are heard.

TMBC Local Plan -,The Borough Council had failed in their duty to co-operate with neighbouring boroughs, specifically Sevenoaks District Council who had already had their Local Plan kicked out. The latest Government amendment is to remove the right to co-operate from Local Plans, which would mean what TMBC have done will be irrelevant.  It maybe the case would be taken to the High Court for a judicial review if the Secretary of State doesn’t rule in borough’s favour. It is disappointing because it means that builders could put in spurious planning applications taking advantage of a lack of housing and a gap in the process.
Cllr Hudson reported that 56.1% is now recycled making TMBC the top borough in Kent and 7th in the UK for recycling improvement based on DEFRA figures.  Collections based on pre Covid +78% plastic +74% black bin waste +37% paper & card and +70% garden waste.

The Friends of Wateringbury will be tidying up the car park sometime in May. To remove the ivy and paint the fences and possibly put plants in the central island to brighten up the area.

The Community Fridge would open for the last time on Friday 30th April.  As lockdown is lifted fewer residents came along as a lot are back a work and the volunteers are returning to former activities. Cllr Hudson does not want to spend money on food if very few people come along. The fridge has been operational for over a year. Help was available for collecting prescriptions, letters posted or banking and buying shopping for those who needed help.  Cllr Hudson thanked all those who had helped her serve the community over the past year.

The Chairman asked to let him know when the Friends of Wateringbury will be at the car park as there is still an award to be presented to Mike Williams.

19/224       CRIME REPORT

Bow Road -Monday 1st March between 6.50am and 3.45pm somebody damaged a Honda parked in a works car park.

Tonbridge & Malling Area Committee of the Kent Association of Local Councils are taking up the issue on why no Police Community Safety letters are being received.

19/225       MINUTES OF MEETING HELD ON 32nd MARCH 2021 TO BE APPROVED FOR ACCURACY

                  The Minutes having been read were approved by Cllr Simons and seconded by Cllr Fielding – all Councillors voted in favour. The Minutes would be signed as a correct record.

19/226       MATTERS ARISING FROM MINUTES HELD ON 2nd FEBRUARY 2021

                   Cllr Marks said a site meeting had been arranged with Bikby Construction to look at the track at the playing fields on Friday 9th at 9 o’clock if anyone wished to come along.

19/227       REPORTS FROM COMMITTEES AND OTHER BODIES

                   Finance & General Purposes  – Cllr Gregson had approached 6 different highway engineers and obtained 3 quotes  The quote from Les Henry was a simple assessment while the other 2 were more detailed.  Charles & Associates and DHA (who had worked behind the scenes for Syngenta) know Wateringbury well.  They do a lot of work for private clients. Whether that compromises the Parish Council in any way showing that information, although Cllr Gregson could not see a problem with that at this stage. This has come about following KCC not coming up with suitable suggestions, which has caused understandable frustration, so the PC could get private consultants to provide a study.

DHA provided details of work provided for East Farleigh and the level of details is interesting, and it wouldn’t be a surprise they are well connected with Kent Highways and well versed in putting meetings together between Parish Councils and KCC, putting things on or off the table.

Cllr Gregson said that due to the responses from residents on Facebook if there was time to move forward it was now. Cllr Gregson appreciated the sums of money involved and Council may not like what we get back.  If there is nothing we can do wouldbe disappointing, and Cllr Gregson would not want Council to commit to being in the position of spending a lot of money, but at the same time all the proposals coming in are lovely but unless highway engineers say they are possible nothing will happen.

Cllr Simons asked how much was in the budget for this.  It was confirmed there was £10,000 in the 20/21 budget and further £10,000 in the 21/22 budget for traffic calming.  The Chairman said some of the money was needed towards the Bow Road 20mph limit.

The Chairman thanked Cllr Gregson for the time and work he has put in.

The Chairman said KCC had said, in theory, there could be a 600mtr 20mph limit from the traffic lights to the village sign at the bottom of Bow Road.  As the police do not enforce 20mph limits other forms of traffic calming would be needed.  Council had asked for details and any costs but due to circumstances, that was as far as it got.

Cllr Marks agreed with going with private consultants but had to say he did have a slight problem with one of the consultants that goes back many years.  Cllr Marks said that some large companies had their sights on land with access to a road.  Cllr Marks said he would go along with the majority but he did have concerns.

Cllr Gregson said be under no illusion every consultant will know Wateringbury which has turned up in planning applications.  To be clear the Council is dealing with people who have other clients who use developers and Council would have to include non-disclosure, but he was being as transparent as he could on their behalf.  They already know the area and the concerns we have will be put to them directly.  All three have agreed to join a Highways or Parish Council meeting if applicable.  This is just a starting point and they could be invited if that is felt appropriate to put questions to them directly.

Cllr Hudson asked what the costs were.  They were £5850 excl VAT, £5250 excl VAT and a simple assessment £1400,  Cllr Hudson said she was more than happy to cover 50% of the cost. The Chairman thanked Cllr Hudson.

Cllr Fielding felt a consultant would bring in the expertise the PC does not have. On suggestions from residents the consultants could come forward with what was realistic to counter anything KCC may throw back.

Cllr Fielding felt there is a good reason to get it done and asked if any suggestions resulting from an assessment could it be included in the Highway Improvement plan

Cllr Gregson said all 3 had extensive experience with KCC and any suggestions would go hand in hand with the HIP.  The more Council put in front of KCC the more seriously Council would be taken.

Cllr Marks felt this should be moved forward and Council could not afford to wait and make it a priority for the HIP

Cllr Simons asked if the figures were a firm proposal as other figures had been mentioned.  Cllr Gregson said the 3 could be asked what extras there would be.  For example Parish Councils can ask KCC for information for free, but if others ask there would be a charge of £750. Also the Speedwatch data would be useful.

Cllr Marks asked Cllr Hudson if there were any conditions attached to her offer to pay half the cost.  Cllr Hudson said no.  To call in professionals to have a look at what has been discussed over the past couple of years she would be happy to support it.  As Borough Councillor, and if successful your County Councillor, Cllr Hudson would be happy to supply that support, with a Members Grant of £20,000 a year to spend on her parishes, was a good way to utilize it for the benefit of the residents regardless of what the results are if it identifies an alternative to Kent Highways.

The Chairman asked Cllr Hudson, to clarify, that she was prepared to pay that sum of money into the project the Parish Council is going to drive through Cllr Gregson.  Cllr Hudson said correct.  The Chairman thanked Cllr Hudson.

The Chairman asked Councillors to discuss and come up with firm proposals for the Highways Meeting on the 20th April.

Highways & Speedwatch – Cllr Fielding had sent round version three of the working document but not everybody had come back. Because of time we want to ask residents their views.  Three Councillors had come back but if anyone who has not responded is unhappy to let Cllr Fielding know. Council needs to engage with residents and ask what do they consider you be the road problems in the village and ask what suggestions they have for solving these problems.  Cllr Fielding realises Council will get a lot of duplicated information on what has already been put by residents, but Cllr Fielding feels Council needs to go the route of giving residents the opportunity to put their views.

There maybe something Council does not know about and maybe some imaginative solutions. If Cllr Fielding can collate the opinions of the whole village,  then the document will be available if Council goes the route of having a consultant.  Cllr Fieldling would like everybody’s consent to the two questions, with a little introduction briefly to read Wateringbury Parish Council have been asked by KCC to put forward suggestions for improvements to the roads in the village, as residents and users and ask they write with answers to two questions to help make a positive contribution to the village environment. To go into Rostrum to meet the deadline and on the Council Facebook page.  Cllr Feilding also asked if Cllr Hudson would include this on the Wateringbury Traffic Group Facebook page.

                   All Councillors voted in favour of Cllr Fielding’s request.

Cllr Simons asked if there was a time limit as KCC had sked about our plan.  It was confirmed the Clerk had asked Ian Grigor of KCC if there was deadline and that the Council was seeking views of their residents. Ian Grigor confirmed that was no deadline.

Cemetery – Litter bin in the car park.  A request had been made to William English to allow a little bin by waiving a clause in the lease that does not allow a bin. A letter had been received from Mr English’s Agent BTF Partnership stating Mr English’s solicitor could produce a side letter for approximately £175 plus vat.   The lease comes to end in June 2022 when the car park will become parish property.  In the meantime the Clerk and John Ibbs would be happy to continue picking up litter.  The Chairman thanked both on behalf of the Council.

Allotments – All invoices had been sent out. Most were paying by bank transfer. Three posts had been put in along the fencing which had been leaning over the footpath.
Village Warden – There was no report from John Ibbs.

19/228       FINANCIAL STATEMENT AND CHEQUES FOR PAYMENT

                   The Financial Statement was approved by Cllr Fielding and seconded by Cllr Marks and all cheques would be signed.

19/229       PUBLIC DISCUSSION

                   Chairman announced he would allow 15 minutes for discussion.

Mrs Christine Byron referred to the traffic calming measures mentioned with the 20mph limit in Bow Road.  West Malling has a 20mph limit leading to the village past the country park and they did not have other traffic calming.  There were 20mph signs on the road.

The Chairman said Council had been told by Ian Grigor additional traffic calming was needed and did mention additional signs, so the 20mph sign on the road could one of them.

Mrs Byron said one of the Councillors was going to speak to the Crime Commissioner and asked what his views were on speed cameras.  Cllr Gregson said he had had the meeting with the Crime Commissioner who said he doesn’t have any control over speed cameras as they are managed by Kent & Medway Partnership.  People had to die over a short period of time between each other to justify speed cameras.  Cllr Gregson did ask why we are not seeing more speed checks in the village. He followed this up with an email asking for answer to the request. No answer as yet, although Cllr Gregson was told it would be put to the Chief Constable with a response from the Highway Inspector, but nothing received as yet, but Cllr Gregson said he would continue to raise it.

Mrs Byron referred to the questionaire to go in Rostrum and wondered if the little post box next to the library could be used for residents to post their survey if they don’t do them online.  Cllr Hudson felt this was good idea and Cllr Fielding said it could be included on the survey.

Cllr Hudson said the Government has not extended the law with regard to public meetings so as from 6th May all public meetings have to held face to face and asked if the Parish Council were aware and what they were putting in place.  The Chairman said the Council had only received confirmation that day from NALC.

Mrs Byron asked if the village hall, sponsored by the Parish Council, could have an internet connection.  Cllr Hudson said the village were looking at Wifi but there would have to be a strong business case to justify it. Due to restrictions the downstairs main hall would be more suitable for meetings.

It was suggested the local provider Trooli be asked to sponsor it.

Cllr Hudson said she was still waiting to hear how the Borough Council meetings will work although she did not see why a hybrid of meetings could not be used.

There being no further business the Chairman closed the meeting at 8.15pm

 

 

 

 

Minutes of Planning Committee Meeting 2nd March 2021

Minutes of Planning Committee meeting
Tuesday 2nd March 2021
immediately after the Parish Council Meeting

Held via Zoom

Committee

Cllr M Wells (Chairman)

Cllr R Tripp

Cllr D Marks

Cllr F Fielding

Cllr L Simons

 

In attendance

Mrs S Cockburn – Clerk to the Council

Cllr Mrs S Hudson – Borough Councillor

Mrs C Byron & Mrs E Bird– Rostrum Correspondents

Members of the Public

 

The Chairman announced the meeting would be recorded to assist the Clerk in taking the Minutes

 

        1   Apologies for absence – none

        2   Declarations of Interest/Dispensations – non

        3   Minutes of Planning Committee Meeting 2nd March 2021 to be approved for accuracy  

Approval was proposed by Cllr Marks and seconded by Cllr Tripp

 

         4   Planning Applications

 

No Planning Applications received

 

The Meeting as closed at 8.35pm

 

 

Minutes of Parish Council Meeting 2nd March 2021

 

WATERINGBURY PARISH COUNCIL

Minutes of Parish Council Meeting
Tuesday 2nd March 2021 7.30pm

Held via Zoom

DRAFT

Present
Cllr M Wells (Chairman)
Cllr Fielding (Vice Chairman)
Cllr R Tripp
Cllr D Marks
Cllr L Simons

In attendance

Mrs S Cockburn – Clerk to the Council

Cllr S Hudson – Tonbridge & Malling Borough Councillor

Mrs C Byron & Mrs E Bird – Rostrum Correspondents

4 Members of the Public

The Chairman opened the meeting by stating the meeting would be recorded to assist the Clerk in taking the Minutes.

19/207       APOLOGIES FOR ABSENCE
                      Cllr M Balfour

19/208       DECLARATIONS OF INTEREST/DISPENSATIONS
                      None

19/209       CO-OPTION OF MR PATRICK GREGSON
                      After a vote Patrick Gregson was co-opted as a member of the Parish Council

19/210       ANNOUNCEMENTS
                     The Chairman announced that Mr Geraint Owen was the new village Flood Warden

19/211       REPORT FROM COUNTY COUNCILLOR
                     Due to an accident Cllr Balfour was not present.

 19/212       REPORT FROM BOROUGH COUNCILLOR

Cllr Hudson said on the 23rd February the Borough Council had set their budget for 2021/2022 which would be a £5 increase on Band D properties

Two street light columns in Bow Road & Tonbridge Road would be repaired by the end of June

The relocation of the soakaway on Tonbridge Road near The Orpines which was causing flooding was under review.

Cllr Hudson would be hosting an online advice centre via Zoom with Matthew Scott, Kent Police & Crime Commissioner, Thursday 4th March 7.30pm-8.30pm. Anyone wishing to attend should contact Cllr Hudson Not a public meeting but confidential between Cllr Hudson, Matthew Scott and attendee.

Cllr Hudson said the PCSO for Wateringbury was Joshua Vincent and she would pass on the contact email address to the Clerk.

Cllr Hudson asked about her request the council prioritise the items as forwarded by Ian Grigor of KCC on highway issues on the Tonbridge Road

The Chairman read out a statement:

Whilst the PC recognises that our local TMBC member has been directly very involved in discussions with the KCC re possible highway improvements for the benefit of the village, these have of course been without the involvement of the PC which has its own statutory responsibilities for highway matters.

Not having been involved with the recent proposals, their costings or the necessary public consultation re the list now with Mrs Hudson from the KCC, the PC are not able to respond to these without more information and consideration as to the effect on its own emerging Highway Improvement Plan, both as to funding availability and consequential delivery. Costed plans were needed to aid any decision.

19/213       CRIME REPORT

Cobbs Close – On Wednesday 10th February around 12.00pm. Two men and a woman were seen entering a property, leaving later with boxes and bags.  The police were not certain a crime had been committed and were continuing their enquiries

19/214       MINUTES OF MEETING HELD ON 2nd FEBRUARY 2021 TO BE APPROVED FOR ACCURACY
The Minutes having been read were approved by Cllr Tripp and seconded by Cllr Fielding – all Councillors voted in favour. The Minutes would be signed as a correct record.

 19/215       MATTERS ARISING FROM MINUTES HELD ON 2nd FEBRUARY2021

19/204  Fencing and stile in the playing fields.  Repairs to the fencing and a new stile had been completed.
Cllr Marks said he had contacted Dale Birkby regarding the pot holes in  the track and a site meeting would be arranged.

19/216       REPORTS FROM COMMITTEES AND OTHER BODIES

 inance & General Purposes  – A quote for £328.64 had been received from Playdale for the spare parts needed for the roller balance beam which was being held by James Woolley.  Acceptance of the quote was agreed by all Councillors.

Highways & Speedwatch – Cllr Fielding said there was no update to report following the Highways & Transportation meeting. Due to the team being grounded there was no Speedwatch report.

Cemetery – A quote had been received from Viner & Sons for £2817.78 to refurbish Tom Smith’s grave and a new memorial tablet.

It was felt this was rather high and two further quotes would be obtained.

Reservation of graves – Some additional rules were discussed.

1 Reservations cannot be transferred to another person.

2 If a plot is not used within 25years there are no continuing rights relating to that plot.

3 At any time, up to the end of the reservation period, the person reserving has the right to purchase the plot, at the then price, for the interment of the named person.

All present reservations would not be affected by these rules.

These rules were proposed by Cllr Tripp and seconded by Cllr Marks. All Councillors voted in favour.

Allotments – The Clerk had met with the allotment representative, Cathie Wallis. and those plots that needed attention were identified. Letters would be sent.

Village Warden – There was no report from John Ibbs due to a family bereavement.

19/217       FINANCIAL STATEMENT AND CHEQUES FOR PAYMENT

The Financial Statement was approved by Cllr Marks and seconded by Cllr Tripp and all cheques would be signed.

19/218       PUBLIC DISCUSSION

Mrs Christine Byron said the cemetery was looking good but ivy was growing on the lych gate and felt this should be removed before it caused any damaged.

One of the 40mph signs near the Pizien Well bend had been knocked back and could no longer be seen, probably due to hedge cutting.

Cllr Hudson raised again the question of the priorities she had requested. This raised comments from either side and after discussion it was agreed this should be put to residents, as it had been with the Highway Improvement Plan.  This would be done by launching a survey Monkey on Facebook.

 

There being no further business the Chairman closed the meeting at 8.33pm

 

 

 

 

 

 

 

 

Shed Break-ins

From Kent Police – There have been a number of reported break-ins of garden sheds in the Tonbridge & Malling area. Residents are asked to ensure sheds and other outbuildings are secured.   Stay vigilant and if anything is seen to report it to Kent Police.   For emergencies call 999 for non emergencies call 101

Minutes of Planning Committee Meeting 2nd February 2021

WATERINGBURY PARISH COUNCIL

Minutes of Planning Committee meeting
Tuesday 2nd February 2021
immediately after the Parish Council Meeting

Held via Zoom

Committee

Cllr M Wells (Chairman)

Cllr R Tripp

Cllr D Marks

Cllr F Fielding

In attendance

Mrs S Cockburn – Clerk to the Council

Cllr Mrs S Hudson – Borough Councillor

Mrs C Byron & Mrs E Bird– Rostrum Correspondents

Members of the Public

The Chairman announced the meeting would be recorded to assist the Clerk in taking the Minutes

 1   Apologies for absence – Cllr L Simons

2   Declarations of Interest/Dispensations – none

 3    Minutes of Planning Committee Meeting 5th January 2021 to be approved for accuracy – The                  Minutes having been read were approved.

 4   Planning Applications

No Planning Applications received

The Meeting as closed at 8.48pm

 

 

 

 

Minutes of Parish Council meeting Tuesday 2nd February 2021

 

WATERINGBURY PARISH COUNCIL

Minutes of Parish Council Meeting
Tuesday 2nd February 2021 7.30pm

Held via Zoom

Present
Cllr M Wells (Chairman)
Cllr R Tripp
Cllr D Marks
Cllr F Fielding

In attendance

Mrs S Cockburn – Clerk to the Council

Cllr S Hudson – Tonbridge & Malling Borough Councillor

Mrs C Byron & Mrs E Bird – Rostrum Correspondents

7 Members of the Public

The Chairman opened the meeting by stating the meeting would be recorded to assist the Clerk in taking the Minutes

19/195       APOLOGIES FOR ABSENCE

                   Cllr L Simons

19/196       DECLARATIONS OF INTEREST/DISPENSATIONS

                   None

19/197       ANNOUNCEMENTS

The Chairman stated KCC had advised they will now be looking at Highway Improvement Plans and asked for any additions to our HIP held over from last year.

There will be a Highways & Transportation Committee Meeting on 16th February to discuss this.  The plan would be available on the council website prior to the meeting and it would be helpful if any member of the public would like to put anything forward this could emailed to the clerk in advance of the meeting

The Chairman said he would like to appoint Cllr Fielding as Vice Chairman.  Cllr Fielding had agreed.  Cllr Tripp proposed the appointment and this was seconded by Cllr Marks.  All Councillors voted in favour.

19/198       REPORT FROM COUNTY COUNCILLOR

Cllr Balfour was not present 

19/199       REPORT FROM BOROUGH COUNCILLOR

Cllr Hudson said the Borough Council had sent a response in the form of a 22 page letter to Central Government regarding its Local Plan.  The Angel Centre in Tonbridge would be open shortly as a Covid mass vaccination centre for West Kent and recommended all have regular tests to check they are not Covid positive.  The local free testing centres are The Hop Farm and Larkfield Library. Cllr Hudson was working with the relevant departments to tackle the problem of the flooding near the junction of the A26 and The Orpines.

The village sorting office is to close in March.  Packages which are unable to be delivered could still be collected from the post office.  Mail would come from Snodland so deliveries may be slightly later.  The village post office remains up for sale.

19/200       CRIME REPORT

Lodge Close Wednesday 13th January between 8.30pm and 9pm a large amount of Laurel trees had been ripped up and left on the ground

Bow Road – between 6.00pm Saturday 16th January and 11.00am Sunday 17th January someone broke a window of a residential property

Bow Road – Monday 18th January between 12.00pm and 1.00pm a building lock had been stolen

Red Hill – Thursday 28th January between 1.30m and 2.11pm Somebody damaged trees and knocked down a fence post at a farm by driving a 4×4 and an off road bike through it.

19/201       MINUTES OF MEETING HELD ON 5th JANUARY 2021 TO BE APPROVED FOR ACCURACY

                   The Minutes having been read were approved by Cllr Marks and seconded by Cllr Fielding – all Councillors voted in favour. The Minutes would be signed as a correct record.

 

19/202       MATTERS ARISING FROM MINUTES HELD ON 5th JANUARY 2021

                   None

19/203       STREET LIGHTS

                   A Resolution was passed at the January meeting that the Parish Council intended to seek an interest free loan from Salix Finance of £12,000 to replace all lights with LED lanterns.  Repayments of £2400 over 5 years would not be put on the precept.  One of the conditions of the loan was to get public support.  It was agreed that an article would go in the Rostrum magazine, on the parish website and on Facebook.

Street Light repairs – Ken Bonner of Streetlights had submitted a Service Inspection Report that listed repairs needed before any new work.  The estimated cost would be in the region of £4000/£5000.

£5,000 had been included in the budget for 2021/2022 which had been agreed in January.  The repairs had been agreed but Mr Bonner asked if work should start immediately or wait until after the 1st April.  Cllr Marks proposed that work should start immediately. This was seconded by Cllr Fielding.  All Councillors were in favour

The Chairman said there was some tree/hedging that would need to be removed prior to repairs.

The Brucks – column number 33 is heavily corroded inside plus a hole in the column.  The column is dangerous and needs replacing. To do this the supply to the column needed to be disconnected and then reconnected once a new column was in. This would be done by UK Power Networks at a cost of £1032.  It was agreed this was necessary and all Councillors voted in favour of accepting the UK Power Networks quote.

19/204       REPORTS FROM COMMITTEES AND OTHER BODIES

                   Finance & General Purposes  – no meeting.  Andrew French Fencing had been asked to inspect all the chestnut fencing along the track at the playing fields, parts are leaning over towards the track and new posts are needed.  Also, a stile near the pavilion had collapsed due to rotting timber.  A quote for supply and fit around 25 new chestnut posts and one replacement timber stile £535 plus VAT.  Cllr Tripp proposed acceptance and this was seconded by Cllr Fielding all Councillors agreed

                   An amended quote had been received from Safeplay for repairs to play equipment.  This put the amount up from £1890 to £2094.05.  All councillors agreed.  The Chairman thanked Cllr Tripp and Cllr Fielding for carrying out an inspection and making recommendations

Birkby Construction had been asked to inspect the pot holes in the track leading to the playing fields, but there had been no contact to date.   Cllr Marks agreed to contact Bikby Construction

 Speedwatch – Due to the team being grounded there was no report

Cemetery – The seat removed by James Woolley for refurbishment has been put back in the cemetery

Allotments – There are 6 people on the waiting list.  All have come on since the lockdown last March up until recently.   Some existing holders have been identified as having done or little or no work on their allotments over the past 12 months+ showing no interest and leaving them overgrown. This is a breach of their tenancy agreement and unfair to those who work hard and keep their plots in good condition.

The Clerk would like to establish information of each plot and then to write to those identified as not having worked their plots over a long period stating renewal from the 1st April would not be offered. All Councillors agreed

Village Warden – very little to report other than the grounds are very wet due to the recent heavy rain

19/205       FINANCIAL STATEMENT AND CHEQUES FOR PAYMENT

                   The Financial Statement was approved by Cllr Fielding and seconded by Cllr Marks and all cheques would be signed.

19/206       PUBLIC DISCUSSION

                   The Reverend Gary Townsend introduced himself as the new Vicar to Wateringbury and said he wanted to come along to the meeting to see what issues there are at the moment and he hoped to play a full part in the village community.  The Chairman welcomed the Reverend Townsend

                   Mrs Byron said she would be happy to identify the owners of trees that overhung street lights in Canon Lane and Mr Ockenden said he would also be happy to identify those in Fields Lane, Cobbs Close and The Brucks

Cllr Hudson said a CCTV sign was still in place on the wall of the village hall by the ramp and needed to be removed and replaced with new sign that showed the village hall were responsible for the camera on the ramp.

Cllr Marks said he had previously removed two other signs, but was unaware of a third sign.  The Chairman said the council would look into it. 

Mr Verity asked for clarification of the meeting previous mentioned with KCC on the 16th February.  The Chairman said it was the Parish Council that was holding the meeting to discuss the Highways Improvement Plan. The Council had been campaigning for the last six years with our County Councillor Matthew Balfour, and writing direct to KCC about the speed of vehicles going through Wateringbury on the A26 and nothing has been done.  There was one site meeting with KCC in July last year at which the Parish Council was not consulted and it is understood KCC have applied for funds but the outcome won’t be known until KCC have finalised their budget which may not be until the end March so what the Councill will discuss is their Highways Improvement Plan.

Cllr Hudson referred to issues going on the Council website and in Rostrum but said people read on the go and she had spoken in the past about using social media which she believed the Parish Council could use to achieve to get people to respond to specific issues such as street lighting.  It was really important to get a greater engagement with the electorate which the Parish Council represents. Nothing has happened on the council’s Facebook page for sometime and nothing placed on the village Facebook page from the Parish Council. Cllr Hudson said she put Parish Council meetings on Facebook asking people to contact the Clerk and she was pushing to get people more engaged to care about their environment and community and that the Parish Council would benefit from it too.

Cllr Fielding agreed it as one way of getting comments quickly particularly on the street lights issue.

Cllr Hudson said she would push the Highway Improvement Plan to get people more engaged.  Cllr Hudson said she was more than happy to do that on behalf of the Parish Council.

The Chairman said the council would look into it and Cllr Fielding said she would liaise with Cllr Hudson on the street lights.

 

There being no further business the Chairman closed the meeting at 8.20pm